GAMING IN EUROPE
Terms & Conditions
By registering for or attending any Gaming in Europe event, you confirm that you have read and accept these Terms & Conditions in their entirety.
1. Contract
1.1 A legally binding contract comes into existence when we confirm your registration by email.
1.2 Acceptance of an order is subject to ticket availability. We reserve the right to decline any order.
1.3 Confirmation will be deemed effectively communicated when we send the email, regardless of whether you receive it.
1.4 No registration will be accepted until full payment has been received, including applicable VAT.
1.5 Once purchased, tickets cannot be transferred, exchanged, refunded or returned unless the event is cancelled, except as set out in section 5.
1.6 If an event is cancelled by the organiser, you will be notified by email and the face value of your ticket will be refunded.
1.7 If an event is rescheduled, you will be notified by email. Tickets will remain valid for the new date.
2. Pricing & Tickets
2.1 Ticket prices for each event are as stated at the time of purchase.
2.2 Payment by credit card may incur a service fee, which will be shown clearly before checkout.
2.3 Tickets will be delivered to the email address provided at the time of registration.
2.4 Please check your ticket upon receipt and contact us promptly if there are any errors.
2.5 It is your responsibility to keep your contact details up to date.
2.6 We reserve the right to cancel orders that exceed the maximum ticket allowance per booking.
2.7 Only one discount code may be applied per order. Discount codes are valid until three weeks before the event.
3. Events
3.1 Gaming in Europe events are for professional attendees aged 18 and over only.
3.2 The organiser reserves the right to refuse admission or remove any attendee from the venue at its reasonable discretion, including on grounds of health, safety, security, or behaviour.
3.3 No refunds will be offered to attendees refused entry or removed from a venue due to: appearing to be under 18, declining to be searched, abusive or threatening behaviour, intoxication, possession of offensive weapons or illegal substances, or making unauthorised recordings.
4. Liability
4.1 Where we act as agent for third parties, we accept no liability in connection with those arrangements.
4.2 We are not liable for any losses arising from inability to access our website or failure to complete a booking online.
4.3 We do not accept liability for indirect or consequential loss of any kind arising from use of our website or purchase of tickets or services.
4.4 Whilst we take every care to ensure tickets are delivered on time, we are not liable for loss or damage caused by circumstances beyond our reasonable control.
4.5 To the fullest extent permitted by law, we are not responsible for loss, damage or injury to any person or property howsoever caused.
5. Transfers
5.1 Tickets may be transferred to another attendee free of charge up to 48 hours before the event. To request a transfer, please contact us at info@gamingin.eu.
6. Privacy & Data
6.1 Your personal data will be processed in accordance with our Privacy Policy, available at gamingin.eu/privacy, which sets out the purposes and legal bases for processing, the categories of recipients, retention periods and your data protection rights.
6.2 The processing necessary to manage your registration, ticket purchase, attendance and event-related communications is carried out on the basis of the performance of our contract with you.
6.3 Your company name may appear in event-related publications or delegate lists.
6.4 We do not sell, rent or trade your personal data to third parties for marketing purposes.
6.5 Your data may be shared with event venues or co-organisers solely for the purposes of event administration.
6.6 We operate in accordance with applicable EU data protection legislation.
6.7 Where you opt in to receive our newsletter or other marketing communications, this processing is based on your separate, specific and informed consent, given independently of your event registration. You may withdraw this consent at any time.
6.8 Gaming in EU BV may take general photographs and audio-visual recordings at its events, including atmosphere and venue shots in which attendees may incidentally appear without being individually singled out, for promotional and reporting purposes, including via livestream. This processing is based on our legitimate interests.
6.9 Where an attendee's participation is specifically arranged with us - for example speaker sessions, panel interviews, testimonials or individual portraits - we obtain that attendee's agreement as part of arranging the content, indicating the purpose, scope, publication channel(s) and duration of use. For other photography or footage in which an attendee may be individually recognisable without such prior arrangement, we rely on the notice provided at registration and on site that photography and filming take place, together with a straightforward means to object to a specific image or request its removal (see our Privacy Policy). We will act on such requests promptly. Attendance at an event does not, in itself, constitute uncondiunconditional permission to use an individually identifiable image or voice for any purpose.
7. Website
7.1 We reserve the right to update these Terms & Conditions or amend our website at any time without notice.
7.2 We are not liable for unauthorised use of your payment details on our website.
7.3 Our website uses industry-standard encryption to protect your data. Do not submit payment details by standard email.
8. General
8.1 If any part of these conditions is unenforceable, the remaining conditions continue in full effect.
8.2 No failure to exercise any right under these conditions shall constitute a waiver of that right.
8.3 These Terms & Conditions are governed by Spanish law. Any disputes will be subject to the exclusive jurisdiction of the courts of Spain.
Sapyns Business Intelligence S.L.
CL/DE LA MARINA, 16-18, 27º, Torre Mapfre
08005 Barcelona, Spain
VAT Number: ESB21786587